THE WHOLESALE BUYING DESK
How to plan a staff uniform order
A practical UK uniform buying guide: collect sizes, compare polo shirts and layers, prepare a budget and record styles for repeat orders.
Start with the job, then choose the garment
Write down where the clothing will be worn and what the wearer needs to do. Reception, warehouse and outdoor roles can need different layers. A smart polo shirt may suit customer-facing work, while a fleece or softshell can be a useful additional layer. Check the product specification for any required protective certification; ordinary clothing is not a substitute for specialist PPE.
Collect a real size list
Ask each wearer to check the chosen style’s size guide. Sizes vary between brands and fits, so avoid transferring a size list from an unrelated garment. For a larger team, circulate samples before collecting final quantities. Record style code, colour, size, quantity and wearer together to reduce packing and distribution mistakes.
Build a consistent colour palette
Pick a small number of approved shades and record the supplier’s exact colour name. Navy from two different manufacturers may not be an exact match. If matching matters, assess the selected polo, sweatshirt and jacket samples together under normal workplace lighting. Keep your approved sample for future orders.
Budget for the finished uniform
The garment price is one part of the budget. Include any decoration you arrange, sampling, delivery and spare garments. Use the VAT toggle when comparing prices and review the actual selected variants. Our delivery charge is £8 plus VAT, with free delivery on garment subtotals strictly above £250 excluding VAT.
Make repeat orders easier
Keep a simple approved-style register with product codes, colours and sizes. Review the catalogue again when reordering because availability and ranges can change. If a replacement is needed, compare measurements and fabric before switching the entire team. For help selecting catalogue items, contact Sandycroft by email.